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| Criminal Background Check Requirements | |
| 1. Beginning July 1, 2008, all applications, including common application, reapplication and continuing application, will include the following questions: | |
a) Have you ever pled guilty (or no contest) to or been convicted of any felony? Yes/No b) Within the past 10 years, have you pled guilty (or no contest) to or otherwise been convicted of a misdemeanor crime involving violence or the threat of violence in any court? Yes/No c) Are you currently required to register as a sex offender in any state? Yes/No d) Have you been dismissed or suspended from a college or university for disciplinary reasons within the last 5 years (“Dismissed for disciplinary reasons” means a permanent separation from an institution due to conduct or behavior. “Suspended for disciplinary reasons” means a sanction imposed for disciplinary reasons that results in a student leaving school for a fixed period but not permanently.) Yes/No | |
| 2. All applications are received in Enrollment Services. Those students who indicate ‘yes’ or answer they have pled guilty to or been convicted of a crime will receive a letter. The letter states the applicant must provide criminal history record including any pending adult charges. If sanctions were imposed, an official copy of letter(s) or documents which indicate the nature of sanctions imposed and which confirm the completion of all sanctions imposed is required. | |
| 3. All documentation (criminal history checks and letters or documentations) must be received 30 days prior to the start of the term to be considered for admission and will be retained for 30 working days after the beginning of the semester, at which time the record will be shredded by a NDSCS employee. If a student doesn’t attend and wishes to reapply for the following term, they must resubmit a criminal history check and letters or documentation. | |
| 4. A committee, chaired by the director of enrollment services, will be established to determine if a student will be admitted to NDSCS and/or determine if any conditions are to be imposed. The committee will consist of the dean of student services, a member from enrollment services, director of residence life, mental health program coordinator, a member from campus police and a member from human resources, and participation of over 50% of the membership is required to meet quorum. The chair will vote only if a tie decision occurs. | |
| 5. If the student is admitted, an addendum to the letter of admission will be sent to the student and placed in the student’s admission file. The addendum will note conditions to which the student will be admitted, and the student will be required to meet with the dean of student services by a scheduled date. | |
| 6. If the student is not admitted, the student will be informed via letter. | |
| 7. A student who is denied admission, or chooses to appeal the conditions under which admission is allowed, may appeal by providing a written statement to the vice president of academic and student affairs within five working days of receiving the committee’s decision. The student may appeal the vice president’s decision within ten working days to the NDSCS president. The president’s decision is final. | |
| 8. Copies of the student’s criminal history check and letters or documentation cannot be shared with other non-NDSCS agencies, offices or departments, and the criminal history check and letters or documentation will be maintained in a file separate from the official student file. NDSCS will retain the record for 30 working days after the beginning of the semester, at which time the record will be shredded by a NDSCS employee. | |
