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Policy and Procedure Manual |
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| Section 205 - Consulting and Public Service Policy | |
| Source: NDSCS President | |
| The North Dakota State Board of Higher Education recognizes that teaching, research and public service are the primary responsibilities of faculty and staff members. It is, therefore, considered reasonable for employees of the Board to engage in consulting activities so long as such activities do not interfere with the employee's fulfillment of his or her responsibilities to the employing agency. | |
| "Consulting" is defined in Board Policy 611.5 as any professional activity beyond duties assigned by the institution, for which an employee receives additional personal compensation. | |
| Policy 611.5 states that each university, college and other activity governed by the Board shall adopt rules governing consulting practices by faculty and staff. | |
| The North Dakota State College of Science recognizes its responsibility to engage in teaching, research and public service. It further recognizes that the responsibilities extend beyond the boundaries of the campus and beyond the parameters of a normal eight-hour work day or forty-hour work week. These responsibilities will be met by employees who engage in consulting activities beyond their regular assigned duties and by employees who accept assignments administered through the College's Outreach and Customized Training Department. | |
| The following rules apply to North Dakota State College of Science employees: | |
| a. Employees may engage in consulting activities so long as the work is of a purely professional nature and does not interfere with the performance of regular assiged responsibilities. Arrangements must be made to assure that regular responsibilties are accomplished in an appropriate manner. | |
| Professional in nature is defined as a consulting activity that relates to the employee's profession or position held at the College. | |
| b. No employee shall engage in consulting practices which would constitute a conflict of interest. | |
| Conflict of interest is defined as a consulting practice that would compete with the education or services offered by the College. | |
| c. Facilities, equipment and support services shall not be used for other than institutional purposes unless payment is made in accordance with rates charged to commercial concerns or other outside groups or persons. | |
| d. Employees engaging in consulting or outreach instruction must obtain authorization from their supervisor in advance of the activity. | |
| e. If employees involve students in a consulting, research or outreach activity, authorization from the Dean of the division in which the students are enrolled is required. | |
| f. Faculty members engaging in professional consulting outside of the institution are limited to a time not to exceed 10% of their contracted work schedule. This does not restrict the professional activities which would occur outside the normal 40 hour work week. | |
| g. Classified and professional staff engaging in professional consulting outside of the institution are required to take annual leave for time away from their regular work responsibilities. Flexible scheduling may be utilized in certain cases to facilitate the consulting and also meet regular work responsibilities. | |
| h. Faculty, classified and professional staff engaging in instruction and consulting administered through the Outreach and Customized Training Department may have these responsibilities built into their regular workload; however, if the responsibilities are over and above their regular workload, they are entitled to payment for these services. Absence from regular work responsibilities will be governed by rules outlined in statements "f' and "g" above. | |
| Responsibilities | |
| A. Individual Employee | |
1. Obtain prior approval, completing Consulting Authorization Request form prior to initiation of consulting activity. |
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| B. Department Chair, Director | |
1. Evaluate all requests for interference with normal duties or conflicts-of-interest. |
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| C. Dean, Director | |
| 1. Review recommendation from Chair. 2. Review any special circumstances. 3. Forward recommendation to the appropriate Vice President. |
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| Consulting Authorization Request Form | |
| Request to Train during Normal Working Hours Form | |
| History: Reviewed July 98 | |
