Physical Plant
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| Event Setup Process |
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| I. Objective |
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| A. Assist faculty and staff in the setup of events. |
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| II. Procedure |
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| A. Submit Physical Plant Event Setup form or call the Physical Plant office during normal campus hours at (701) 671-2313 with specifics of your request for an event setup. |
| B. A work order is generated. The Physical Plant Move and Setup Coordinator contacts the requestor to discuss specific needs. |
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| III. Requesting Department Responsibilities |
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| A. Submit a Physical Plant Event Setup form by faxing it to (701) 671-2148 or call the Physical Plant office during normal campus hours at (701) 671-2313 with specifics of your request for an event setup. Please allow the Physical Plant staff sufficient time to prepare and organize for a larger event. |
| B. Communicate date and time for setup and take down. |
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| C. Indicate a contact person and phone number and an alternate person to contact. |
| D. Arrange for equipment for event (i.e. TV/VCR, Projector, Computer). The Physical Plant staff will move it to the event. The appropriate personnel will need to be there to set it up. |
| E. If possible, provide a diagram of the setup arrangement. |
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| F. Departments will be charged labor costs associated with revenue generating events. |
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| IV. Physical Plant Responsibilities |
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| A. Coordinator contacts the requestor to discuss needs in terms of equipment needed and placement. |
| B. Provide all necessary dollies, equipment, vehicles and carts for event setup. |
| C. Provide labor. |
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| D. Prepare area for event. |
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| E. Cleanup after event. |
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| V. Miscellaneous notes |
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| A. The Physical Plant staff is not responsible for moving large equipment or equipment that requires specialized moving equipment. |
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