Purchasing
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| Procedures |
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| Purchasing Procedure for Supplies and Equipment |
| The NDSCS Purchasing Department or designated individual is responsible for the preparation and enforcement of NDSCS purchasing polices. |
| All purchases shall be within the following guidelines: |
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| • A Purchase Requisition must be filled out for supplies and equipment purchases. |
| • All equipment purchases over $750 must be put on Purchase Requisition. |
| • Orders under $4,000 shall be purchased at the using departments discretion. |
| • If a group of items are needed to complete a "system" and exceeds $4,000 the order "cannot be split" to stay under the $4,000 limit. |
| • Orders between $4,001 and $10,000 must be purchased through informal bids. |
| • Informal bids can be done by negotiations, telephone conversations, informal written quotations or proposals by the purchasing department. Request bids from more than one vendor to insure appropriate competition. Allow ten to fourteen days for vendors to reply with bid quotes. |
| • Orders over $10,001 must be purchased through formal bids. As many vendors as possible should be solicited. A minimum of two weeks should allowed for accepting bids.The purchasing director shall have the discretion to shorten the two week time period, when in that person's judgment it should be advantageous to do so. |
| • When in the departments view, it is not feasible to request bids or quotes, the department must fill out a Sole Source form. Purchasing will approve or disapprove the request. |
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